Privacy Policy
Privacy Policy – Codex Sovereign™ LLC
Effective Date: 4/25/2026
Codex Sovereign™ LLC (“Codex Sovereign,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, submit inquiries, request assessments, or engage our services.
1. Data Controller
Codex Sovereign LLC is the data controller responsible for personal information collected through this website.
Contact: contact@codexsovereign.org
Mailing Address:
757 Emory St. #132
Imperial Beach, CA 91932
2. Information We Collect
We may collect the following categories of information:
Information You Provide Directly
Name
Email address
Company name
Phone number (if submitted)
Job title or business role (if submitted)
Inquiry details or messages
Information voluntarily submitted regarding AI systems, workflows, governance needs, or assessments
Information Collected Automatically
Governance Authorization Artifacts (if submitted)
IP address
Browser type
Device information
Operating system
Referring pages
Usage data and interaction data
Cookie and analytics information
3. How We Use Information
We may use collected information to:
Respond to inquiries and communications
Schedule consultations or meetings
Provide requested services, assessments, or proposals
Evaluate admissibility of governance requests and readiness submissions.
Improve website functionality and user experience
Maintain security and detect abuse, fraud, or unauthorized activity
Perform analytics and measure site performance
Maintain business records
Comply with legal, regulatory, or contractual obligations
4. Legal Basis for Processing (Where Applicable)
Where required by applicable law, we process personal information based on one or more of the following:
Consent
Performance of a contract or pre-contractual request
Legitimate business interests
Compliance with legal obligations
5. Cookies and Analytics
We may use cookies, pixels, and similar technologies to operate the website, analyze traffic, and improve services. You may manage cookies through your browser settings where available.
Third-party analytics or service providers may also place cookies or process technical data subject to their own policies.
6. Sharing of Information
We do not sell personal information.
We may share information with trusted third-party service providers that support our operations, such as:
Website hosting providers
Scheduling platforms
Payment processors
Analytics providers
CRM or communications tools
Professional advisors or legal providers when necessary
We may also disclose information when required by law or to protect rights, security, or operations.
7. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including business operations, legal compliance, dispute resolution, and recordkeeping.
8. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information including custody logging of access and refusal rails for inadmissible requests. However, no method of transmission or storage can be guaranteed completely secure.
9. Your Rights
Depending on your location and applicable law, you may have rights regarding your personal information, including rights to:
Access
Correct
Delete
Request custody log of your submitted data (where applicable)
Restrict processing
Object to certain processing
Request portability where applicable
To make a request, contact us at contact@codexsovereign.org.
10. International Users
If you access the website from outside the jurisdiction where we operate, your information may be transferred to and processed in other jurisdictions.
11. Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for their privacy practices.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updated versions will be posted on this page with a revised effective date.
13. Contact
For privacy questions or requests:
Codex Sovereign™ LLC
contact@codexsovereign.com
Mailing Address:
757 Emory St. # 132
Imperial Beach, CA 91932